What is it that makes a super conference venue is a common question and is something that is always wanted but not always achieved. The best way to achieve a super conference is to apply a systematic approach when planning. Here are some useful tips to help you when picking a conference venue:
Understand what type of conference you are going to hold
There are many types of conference such as: a sales conference, seminar, training course, promotional events etc. While these are similar, the set up required and layout of the room will be quite different and some conference venues lend themselves to specific types of conference better than others. For example: a training course would require a smaller room so that it can be far more interactive, while a sales conference can be bigger.
Consider what seating plan would be suitable for your event. An U-shaped seating lay out is ideal for interactive conferences, while a classroom style seating plan is suitable for training courses.
Categorise your audience
The style of conference that you are holding will categorise your audience to a degree but the more specific you can be, the better. Techy people such as those at a computer conference tend to be more impressed with fancy AV equipment rather than impressive d?cor, while designers are the opposite.
Location and accommodation
The importance of these obviously depends on the event. Guests are less likely to travel for short conferences. If the event is a week long, it is very important that there is accommodation onsite or at least close by.
Have a Contingency plan
Make sure you have a contingency plan encase things do not go to plan. This includes the option to increase or decrease the delegate numbers if necessary. Normally plus or minus ten percent is enough. Often conference venues can move you into a different room to accommodate any size changes.
Consider how you are going to market your conference
Many people do not understand that the conference venue makes a huge difference when marketing the event. You should choose a venue where you can easily promote your conference. Well known, bigger events venues are typically easier because they are easier to plan for. For example, London conference venues are ideal for large conference. A central location is vital and London conference venues normally have good transport routes and the large London conference venues are likely to be easily found by guests.
I am presently representing Merchant Taylors’, one of the best London conference venues. Merchant Taylors is based in the heart of the City of London. It is a traditional events venue with absolutely loads of character that dates back many centuries. There are several exceptional function rooms, making it the perfect venue in London and one of the best London conference venues for conference between 10-700 people.