Event planners are tasked with providing successful events with high attendance levels and maximum returns where applicable. To ensure this, event planners have to provide an events plan that will fulfil their clients’ goals. While there are many aspects for an events planner to consider, one of the key factors is the events venue. To help you select the correct venue for your event, I have put together some tips to help you.
Understand your client’s requirements
All clients are different and have different needs. When deciding on an appropriate venue, you should think about the type of event, the number of attendees, catering where applicable and the location. Naturally, a Christmas party requirements are different to a large conference and the venue selected will probably be different. Also, if you are holding a small event, you want to pick an events venue with a suitably sized room. You don’t want to have to book the main room in an events venue that is far too large. Not only would this be wasteful of your budget, but you would not have the delegates to fill the room and therefore the event would seem unsuccessful because of a low number of guests.
Be flexible
Often clients’ needs alter and therefore you should select an events venue that can be flexible. For example, if you are planning a conference for 300 delegates, you should find a venue that can cater for 300 delegates plus or minus ten percent. The simplist way to achieve this is to choose a venue with a few event rooms. You can then move rooms if your requirements change later without having to completely change your plans.
Plan ahead
A popular events venue in London for example, will book up early. To ensure that you get the ideal venue, make sure you plan ahead and begin planning your event early.
Negotiating a good deal with the venue
Naturally most people wants a great deal, but while it is advisable you negotiate a good price, don’t negotiate too hard that you annoy the events venue. The majority of events venues will do their best to accommodate you and offer you a their best price so that they get your business. While you can try and negotiate this lower, you have to consider that you are likely to be doing a lot of business with them in the future and may require their help. For example; you may have a client that needs an events venue at short notice. If you have irritated an events venue, they are less likely to go out of their way to help you in the future. Remember, you want to build a good working relationship with a variety of venue. Especially if they are a popular events venue in London.
I am now representing Merchant Taylors, a events venue in London that is situated in the City of London, between Liverpool Street Station and Bank Station. It is a traditional events venue with absolutely plenty of character that dates back several centuries. There are several excellent function rooms, making it the dream venue in London for events between 10-700 people.